Coaching Disclaimer and Coaching Terms and Conditions
When you are purchasing coaching services from us, I ask you to confirm that you have read and agreed to each statement below and that you wish to proceed.
All coaching services and communication, email or otherwise, delivered by the Athlete Flight Coach/Mentor, as well as information on this website (athleteflight.com) are meant to help you identify the areas in your sports life and in your thinking that may be preventing you from experiencing greater performance and moving forward. Coaching is not a substitute for professional mental health care or medical care. Coaching & Consultation is meant to be done when major emotional and psychological wounds are already healing or healed.
The term ‘coaching’ as here used covers sports coaching, strength coaching, fitness coaching and lifestyle coaching for clients.
Athlete Flight is continually striving to ensure the standard of service it provides to its clients remains excellent. At the end of the coaching process, or series of coaching sessions, the client will be asked to complete a feedback form.
COACHING DISCLAIMER
I understand that the coaching services I will be receiving from my Coach/Mentor are not offered as a substitute for professional mental health care or medical care and are not intended to diagnose, treat or cure any mental health or medical conditions. I also understand that my Coach/Mentor is not acting as a medical professional. A Coach/Mentor is only acting as per her qualifications.
For legal purposes, I understand that coaching/consulting is currently an unregulated industry and that my Coach is not “licensed “ by any body saved as the CTAA and the organizations he has studied with, even though the sessions may take place in person or around the world electronically.
I understand and agree that I am fully responsible for my well-being during my coaching sessions, and subsequently, including my choices and decisions.
I understand that coaching is not a substitute for counselling, psychotherapy, psychoanalysis, mental health care or substance abuse treatment, and I will not use it in place of any form of therapy.
I understand that all comments and ideas offered by my Coach/Mentor are solely for the purpose of aiding me in achieving the defined goals I create with my Coach/Mentor. I have the ability to give my informed consent, and hereby give such consent to my coach to assist me in achieving such goals and understand that results are not guaranteed.
I understand that to the extent our work together involves sports practice & endeavor, career or life practices, my Coach/Mentor is not promising outcomes included but not limited to increased athletic performance, profitability and or life success.
I understand that my Coach/Mentor will protect my information as confidential unless I state otherwise in writing. If I report child, elder abuse or neglect or threaten to harm myself or someone else, I understand that necessary actions will be taken and my confidentiality agreement limited in this capacity. Furthermore, if my Coach/Mentor is ordered by a court to provide information or to testify, he will do so to the extent the law requires.
I understand that the use of technology is not always secure and I accept the risks of confidentiality in the use of email, text, phone, Skype, Zoom and other technologies.
I hereby release, waive, acquit and forever discharge my Coach/Mentor, any agents, successors, assigns, personal representatives, executors, heirs and employees from every claim, suit action, demand or right to compensation for damages I may claim to have or that I may have arising out of acts or omissions by myself or by my Coach/Mentor as a result of the advice given by my Coach/Mentor or otherwise resulting from the coaching relationship contemplated by this agreement.
I further declare and represent that no promise, inducement or agreement not expressed in this agreement has been made to me to sign this agreement. This agreement shall bind my heirs, executors, personal representatives, successors, assigns, and agents.
TERMS AND CONDITIONS
The coaching schedule will be arranged between Athlete Flight Coach and the client and can be booked up to 3 months in advance. The Coach will recommend the frequency of coaching sessions based on a professional assessment of the client’s requirements. This recommendation, or plan, is binding and may be altered and adjusted throughout the coaching journey by solely by the Coach if he deems it necessary for the client's progress, in accordance with the terms set out in this agreement.
The number and frequency of coaching session will be agreed at the start of coaching between Coach and the client, and confirmed by the Athlete Flight representative by email or written correspondence and a digitally-signed agreement. Where no specific number is agreed sessions will be provided on a session by session basis these terms and conditions apply.
In return for the fees payable by the client (or by a third party on their behalf), Coach agrees to provide the service as described below and in accordance with the terms and conditions set out below. The client agrees to pay fees for the service on the terms and conditions set out below (in situations where a third party pays the fees, the third party counts as an agent acting on behalf of the client).
The date that the first coaching session takes place/and or first payment shall be deemed to be the start date for the service. Where any client is unhappy with any of the terms and conditions, they can contact the Coach to discuss any concerns and see if they can be resolved before the first coaching session. Participation by any individual in the first coaching session and/or first payment made, constitutes acceptance of these terms and conditions if no contract has been signed.
FORMAT OF SESSIONS
Face to face (venue by mutual agreement), via Skype or Zoom (client calls coach OR Coach calls client); telephone coaching sessions (client calls coach); or other format where such is agreed. Unless otherwise agreed, for Skype and telephone sessions the client is responsible for telephoning the Coach at agreed times. The Coach is responsible for ensuring that he is available for consultation at agreed times.
The length of each session is as agreed between the Coach and the client before coaching sessions commence.
SESSION OR WORKSHOP FEES
In accordance with the Coach’s current per session fee or fee for a program of sessions, or any other such fee as shall be agreed and notified to the client. The Coach will confirm the fees in writing, usually by email, or invoice unless this is impractical. The number of sessions for which payment is required in advance will be agreed before coaching sessions commence. Special/custom requests & packages are specially priced and will continue until client gives Athlete Flight 1 (one) months notice of not renewing or adjusting it. Fees are payable on presentation of invoice. Athlete Flight has a NO REFUND policy on all AMOUNTS ALREADY PAID.
ADDITIONAL SESSIONS
The Coach may agree to provide additional coaching sessions after completion of the initial agreed session(s). These terms and conditions will apply to any additional sessions so provided and the Per Session Fee will remain the same as originally agreed except where the Coach notifies the client in writing by letter or e-mail of a change to the Fee or to any other term or condition in accordance with the section in these terms and conditions headed “Variation of Terms and Conditions”.
DATES AND TIMES OF SESSIONS OR WORKSHOPS
The date and time of the first session and any subsequent session will be agreed between the Coach and the client by phone or email and confirmed by the Coach by email or letter or verbally in session which will be confirmed in writing afterward. In the instance of workshops, no refunds or allocation of funds to coaching sessions as workshops are held at a venue that the Coach has to pay for in advance on booking the venue. The Coach holds the exclusive right to change workshop times and dates as required. Any re-scheduled sessions payments must still be made on presentation of invoices even though the session has been re-scheduled by the client or the Coach. Any "no show" sessions within 15mins of the session start time is forfeited.
Sessions can only be rearranged in accordance with the section in these terms and conditions headed “Rearranging Sessions”.
PAYMENT TERMS
Fees can be paid online by debit or credit card using Paypal or Stripe payments systems, by standing order, by bank transfer, or by Direct Deposit made out to Athlete Flight. Where receipts are requested by the client, they will be sent by e-mail unless otherwise requested. Card machine or online card payments are available for sessions and workshops to be paid for in advance before such services are delivered.
Fees are payable in advance of each coaching session unless otherwise agreed (Business Coaching may allow for payment on receipt of invoice when this has been arranged and agreed to by both parties). Where payment has not been received by Athlete Flight in advance of a coaching session the Coach is not obliged to provide the session.
Where payment is required on receipt of invoice rather than in advance, a charge may be levied for late payment. Jurisdiction for any legal action will be in EU.
BETWEEN SESSIONS
The Coach may assign the client tasks or exercises to complete between coaching sessions. There is no obligation on the client to complete these items of ‘homework’, but not doing so may slow the client’s progress in gaining improved quality of life or achieving desired business or personal outcomes. This is important as your success is attached to doing these tasks or exercises.
The client may contact the Coach by whatsapp or e-mail between sessions to seek clarification regarding anything arising from a coaching session or for administrative purposes (e.g. where a client needs to rearrange a coaching session or make a payment). Additional coaching can also be provided between sessions but there will be an additional charge for this. The Coach will always advise a client in advance if the nature of a client’s contact is likely to incur an additional charge and no such charges will be imposed without the client’s agreement.
REARRANGING SESSIONS
If a client needs to rearrange a coaching session, they should provide at least 24 hours notice. No refunds will be given to clients for unused coaching sessions unless 24 hours notice has been given. In exceptional circumstances, where the Coach may be running late or load shedding issues or any circumstances outside of his control, he may have to reschedule/rearrange a coaching session. In those instances, he will give the client 3 hours notice where practical but can also be rearranged by the Coach in emergency client circumstances when required. Sessions that are bought at "special rates" cannot be changed or rearranged.
Where a client pays for a session or sessions in advance they must have the coaching session(s) that they have paid for within 3 months of the payment or their fee is forfeited.
CONFIDENTIALITY
Personal information or business information supplied by clients in coaching sessions will be treated as confidential. It will not be disclosed to a third party without the client’s prior permission, save where required by law or where action might be necessary to prevent harm to the client or someone else.
EARLY TERMINATION
In exceptional circumstances, such as illness or unavailability due to bereavement or other commitments, inappropriate behavior by the client, actual or potential conflict of interest, or other reasons, Athlete Flight can decide to terminate the service to the client early or refuse or be unable to provide further coaching sessions to the client. In such a circumstance the client will be given reasonable notice of termination by Athlete Flight where practicable and will be refunded any advance payments made for coaching sessions not yet provided. A penalty of 1/3 of the outstanding coaching appointments fee will be applied.
RESPONSIBILITIES
The Athlete Flight Coach will seek to enable the client to improve their quality of life or level of business success and to achieve their desired outcomes. Remarkable results can be achieved where clients follow a clear plan in a committed way. However, the client has sole responsibility for taking important decisions in their life or business. Athlete Flight or the Coach has no liability for any physical injury or loss incurred by any client, whether financial or otherwise, following commencement of coaching sessions, or for any perceived failure by the client, whether justified or otherwise, to achieve a material improvement in quality of life or business or to achieve their desired outcomes or goals.
VARIATION OF TERMS AND CONDITIONS
Where an Initial Number of Sessions is agreed, any changes to these terms and conditions intended to take effect prior to the conclusion of those Initial Number of Sessions will only have effect if agreed by both the Coach and the client and confirmed by the Coach in writing by email or letter. In other cases, Athlete Flight may change any of these terms or conditions including the Per Session Fee by giving the client one week’s notice in writing by letter or e-mail of the change(s). If following receipt of such notification of change, the client no longer wishes to proceed with further coaching sessions, they may withdraw from the service immediately by giving notice in writing by email or letter and they will then be entitled to a full refund of any fees paid in advance for coaching sessions not yet provided. Such notice will be effective on receipt by Athlete Flight. These terms and conditions forms part of any coaching agreement signed with Athlete Flight.
GOVERNING LAW
This contract is governed by the law of EU, whose courts have exclusive jurisdiction in relation to any dispute, disagreement, proceedings or legal claim of any nature relating to the service provided or the contract.
FEEDBACK
Feedback about the service is welcome and can be given during a coaching session or by writing to the Coach. These can be used at the sole discretion of Athlete Flight or any of Athlete Flight’s Coaches on any Social Media platform. The client has the right to anonymity if required.
